Fast, accurate, submission‑ready documentation and administrative execution services for government agencies, counties, cities, and school districts.
Administrative & Documentation Support for Government Agencies.
We prepare and organize documentation based on agency-provided requirements.
Simple. Compliant. Purchase‑Ready.
Spearman Solutions provides administrative and documentation support services to state and local government agencies. We help agencies prepare, organize, and maintain compliance records, procurement files, and vendor onboarding documentation so internal teams can focus on mission‑critical work.
Our services are task‑based, short‑term, and micro‑purchase friendly, allowing agencies to add capacity quickly without long contracts, consulting risk, or complex procurement processes.
What We Do: We prepare, organize, and standardize required administrative and compliance documentation so your team can move faster and stay audit‑ready.
Who We Serve: Federal, State and local government agencies, school districts, municipalities, and quasi‑government entities.
How We’re Purchased: Micro‑purchase and simplified acquisition friendly. Flat‑scope services suitable for P‑card or small purchase orders.
Core Services:
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We assemble complete, standardized documentation packages required for internal reviews, audits, and procurement files. Services include document organization, formatting, version control, and completeness checks based on agency‑provided requirements.
Typical use cases:
Audit preparation
Procurement file cleanup
Grant or contract record organization
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We support agencies by preparing and organizing vendor onboarding packets and required forms. This reduces processing delays and ensures vendor files are complete and ready for internal approval.
Typical use cases:
New vendor setup
Vendor record updates
Re‑certification support
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We prepare administrative procurement records to support small purchases and simplified acquisitions. This includes assembling required documentation, purchase justifications, and supporting records for internal files.
Typical use cases:
Micro‑purchase documentation
P‑card purchase files
Simplified acquisition support
Why Agencies Choose Us
Low‑risk, task‑based services We deliver narrowly scoped, execution‑only work — no legal opinions, no policy authorship, no advisory risk.
Fast turnaround Designed for micro‑purchase timelines; typical projects close in days to weeks, not months.
Clear, organized deliverables Submission‑ready digital folders, consistent file naming, version control, and an index or checklist for auditors.
Micro‑purchase friendly Fixed‑scope packages and discrete task pricing that fit P‑Card and small PO workflows.
Audit readiness Files are assembled and cross‑referenced to requirement checklists so agencies can demonstrate compliance quickly.
Local and practical knowledge Direct experience with North Carolina state and local processes speeds onboarding and reduces back‑and‑forth.
Confidential and secure handling Reasonable administrative, technical, and physical safeguards for sensitive documents and procurement records.
Transparent pricing and scope Fixed prices, clear deliverables, and documented change control make approvals simple for procurement staff.
Responsive communication Single point of contact, timely status updates, and concise status summaries that save staff time.
Proven small‑business performance Real outcomes for local small businesses and government clients; references and representative project summaries available on request.
No Software Required – FAQ
Do you require access to agency systems or software?
No. All services are delivered using standard document formats and tools already used by government agencies. We do not require access to internal systems, financial platforms, or procurement software.
Will we need to purchase new software or licenses?
No. Our services do not require the purchase of any additional software, subscriptions, or licenses.
How are documents prepared and delivered?
Documents are prepared using common formats (Word, Excel, PDF) and delivered via secure email or agency-approved file-sharing methods.
Do you integrate with compliance, procurement, or HR systems?
No. We do not integrate with or configure agency systems. Our role is limited to administrative document preparation and organization.
Is IT or security approval required?
Typically no. Since we do not access internal systems or install software, IT and security review is generally not required. Final determination rests with the agency.
Can you work with agency-provided templates and formats?
Yes. We use agency-provided templates, forms, and formatting standards to ensure consistency and compliance with internal requirements.
Are your deliverables audit-ready?
Yes. Deliverables are organized, labeled, version-controlled, and formatted for internal review, audit, or filing.
Do you provide compliance certification or legal review?
No. We provide administrative and documentation support only. We do not certify compliance or provide legal or regulatory interpretation.
Our services are structured for ease of purchase and fast turnaround.
Micro‑purchase compliant
Flat‑scope service offerings
Suitable for P‑card or small purchase orders
No long‑term contracts required
We work within your agency’s existing procurement rules and documentation requirements.
Local, Federal & State Procurement Solutions
NAICS Codes:
541611 Administrative Management and General Management Consulting Services
541618 Other Management Consulting Services
561110 Office Administrative Services
561499 All Other Business Support Service